111 Currie Road, Slippery Rock, PA 16057 | merchantoffice@cooperslake.com
Contact: Cindy Cooper 724-368-9605
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Whether you are a veteran Pennsic merchant or a prospective new merchant, this site will be helpful in answering your questions about the Pennsic Marketplace. General Information
FAQsMerchants at Pennsic are by invitation only.
General InformationMarketplace Selling DatesThe Marketplace opens for business on Monday, August 2nd 2010 7am. Merchants may begin selling at that time. You must be setup and in operation by Sunday, August 8th 2010 7am. The marketplace closes and all sales must cease by Friday, August 13th 2010 11pm. Return to Top
Merchant Selling HoursSunrise to 11pm (minimum of 8 hours daily) All merchants are expected to participate in Midnight Madness during the hours of 8pm to 11pm on Wednesday, August 11th 2010. During Midnight Madness, shops may be open until 1am on Thursday. Return to Top
Tax License InformationAll Pennsic merchants must have a Pennsylvania tax license. Apply for the license directly with the Commonwealth of Pennsylvania Department of Revenue. If you have any questions please call the New Castle District Office at (724) 656-3203. They are familiar with this event and are very helpful. Return to Top
Advertising in the Merchant BookletOver 10,000 people from around the world attend Pennsic. Every person who attends is given an on-site merchant booklet. It is used as a shopping guide and quick merchant reference during Pennsic. It is also used as a contact for merchants outside Pennsic.
All ads are subject to approval by the merchant office. Ads must be camera-ready. A $10.00 setup fee will be charged for ads that have to be corrected or enhanced. May 1 is the deadline to submit ads. If you are not a merchant at Pennsic and are interested in advertising in the on-site merchant booklet. Send a camera-ready ad (or email a digital ad) and send payment along with your business name, contact person, address, email address and phone number to: Cindy Cooper Make checks payable to: Cooper's Lake If your ad is approved you will be contacted by the Merchant Office. For more information please call (724)368-9605 or e-mail merchantoffice@cooperslake.com. Return to Top
Attention caterers and camps hiring caterersAny camp or camper planning to have outside catered meal service must inform their caterer of the following:
To register and obtain more information, contact the Merchant Office. Return to Top
General Liability Insurance RequirementsAll merchants are required to provide a certificate of insurance for their business. Insurance requirements must include:
FAQsHow do I become a merchant?If you did not merchant at the last Pennsic then you are a new merchant applicant. On a plain 8.5" X 11" sheet of paper provide the following:
Many times new merchant spaces become available just weeks before the war. Keep in mind you must have enough product to sell for the entire 10 day period. For proper consideration in the new merchant review, a prospective merchant needs to include more than a business web address. Please include:
Mail the information to: Merchant Office This information will be kept on file. You will receive a postcard informing you of your status. The deadline for receiving new merchant information is May 1. Merchants are categorized in one of three levels:
* SCA specific: Items that can be documented from 500 - 1650 AD New merchant applicants selling at the Level 1 category will be considered most favorably followed by levels 2 then 3. Merchandise not falling in the three categories would be given the least consideration. The selection process occurs in May. If you are accepted you will receive an application in the mail. If you are not accepted you will receive a letter stating so. Return to Top
When do merchant applications get mailed?This does not apply to new merchants. January 31 If you have not received your merchant packet by mid-February, please e-mail the Merchant Office at merchantoffice@cooperslake.com. Return to Top
When is the deadline for mailing back merchant applications?Applications must be received by the merchant office (not postmarked) no later than March 31, 2010 (returning merchants). Postmarks after that date will be declined and returned. New merchant information must arrive no later than May 1. New merchants who are accepted can receive an application anytime prior to Pennsic. Return to Top
My membership expires after the deadline. What should I do?Send in the application and take the membership discount. When you receive your new membership card send a copy to the merchant office or bring it with you at merchant check-in. A newsletter mailing label will also be accepted as proof of membership. Return to Top
Can I make a copy of the merchant application?No, with one exception. You may only make copies for your shared space applicants. Return to Top
When can I start shipping merchandise to Pennsic?Monday, August 2nd 2010. Anything arriving before that date will be turned away. This service is provided to merchants only. Perishables will not be accepted. Return to Top
What shipping address should I use?All packages should be addressed as follows: 'Your merchant business name' Do not include quotation marks. Please read the information in the rules and regulations sheet for deliveries. Return to Top
Are gate fees included in my merchant fees?No, gate fees are separate and paid on arrival at Pennsic. To pre-register for Pennsic go to the Registration Office web page. Return to Top
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